Money only enters through participants: online payment, or a cash claim naming a collector. Only that collector can approve; approving marks them paid and sends the QR. There is no manual entry.
Advances go out from the central fund, admins record what they actually spent (with receipts), a fund holder reviews each one, and wallets are squared by returning or reimbursing. Every handover needs the receiver to confirm.
Counts exclude rejected and reversed expenses
Confirm only what you physically received
What each admin is holding of the fund's money
Advances and settlements
Where the money is right now. Balances are computed from payments, transfers and expense handovers — nothing is typed in by hand. Cash can only be moved by the collector who holds it, after an OTP, and only counts once a fund holder confirms receipt.
Gateway money not yet moved to the fund — only the superadmin can move it
Money leaves only through advances, reimbursements and approved direct payments (Expenses page)
Paid straight into the central fund. Counts only after a second person confirms it arrived.
Approved cash minus what the fund has received
Point the camera at an entry QR.
| When | Person | Batch | Amount | Method | Status | Paid to / by |
|---|
| Item | Category | Budget | Spent | Paid by | Public |
|---|
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You pick who; the server resolves the numbers. Nobody's contact details are shown.
JSON list of steps. Each: when, title, detail, at (YYYY-MM-DD HH:MM:SS, Dhaka). The line fills as "at" passes.
JSON list of {q, a}.
One row per team. Members comma-separated; order is top to bottom. Teams named "Batch collectors · X", "Faculty liaison", "Treasurer" or containing "representative" appear in the public Help button with their phone numbers.
JPG, PNG, WebP · up to 15 MB · resized on upload
Registration checks — turn off to accept people outside the usual rules. Uniqueness of phone, ID and email always applies.
Leave at 0 for no limit. A number shows as "in / target" on the public race.
Purge phones, emails and IDs from every record. Names, batches and payments stay for the books. Cannot be undone.
Checking…
Superadmin only. For clearing test data before launch.
Tick what to clear. Team accounts, settings, content, committee, gallery and budget lines are never touched. The audit log is kept.
Stored on the server. The newest 3 are kept.